How To Download Email As Pdf

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How To Download Email As Pdf In Outlook
How To Download Email Into Pdf

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The older version of Gmail had a useful feature that would let you quickly save an email message in Gmail as a Google Document in your Google Drive. You could open an email thread inside Gmail, choose the Create a Document menu option (see screenshot) and the message would be exported to Google Docs.

The “Save as Google Document” feature is no longer available in Gmail but if you are using Gmail inside Chrome, or have one of the official Gmail mobile apps, you can use Google Cloud Print to save your email messages as PDF files inside Google Drive, one by one.

It works likes this. Open an email message in Gmail, choose the Print option and select “Send To Google Drive” as the destination printer available under Google Cloud Print. It will save the message as a PDF file in your Drive. If your email contains any attachments, they aren’t saved to Drive.

Send Emails from Gmail to Google Drive

There’s a better alternative thought that will work everywhere. All you to do is apply the label “PDF” to any email thread in Gmail and the message, along with all the included file attachments, will get saved to your Drive.

Unlike Cloud Print that can only save individual email messages, this option can save a batch of messages automatically. Just apply the label “PDF” to one or more emails and a copy of these message would be exported to Google Drive in few minutes.

Here’s how you can setup the Google Script for your Gmail account.

Install the Save Emails as PDF add-on inside your Google drive.
From the Add-ons menu, go to Save Emails, Create New rule and select a Gmail folder from the dropdown. This is an open-source Google Script and it does not share your data with anyone.
Select a folder in your Google Drive and create the rule. The sheet will start saving your messages PDFs in drive within an hour. Or go to Saves Emails – Manage Rules to instantly download any Gmail message as PDF in Drive.

Save PDF and Email Attachments in Drive

The premium edition of Save Gmail to Google Drive program unlocks more features. It lets you save file attachments as well as email PDFs to Google Drives, all the inline images are rendered in the PDF and the flow of conversation is also preserved in the saved PDF document.

The best thing here is that you can save your Gmail emails to Google Drive as PDFs from anywhere and not just Google Chrome or Gmail’s mobile app. Just apply the label PDF to the email and the script will take care of the rest.

And because the saved PDFs will automatically download to your desktop if the Google Drive client is running, you can use this tool to always have access to your important emails even while you are offline mode.

See more useful Google Scripts.

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How To Download Email As Pdf In Outlook

Outlook gives you several options for saving an email message. A message that you receive, for example, can be saved as a file on your computer or in another folder in Outlook. A message you're composing can be saved as a draft and finished later.

Tip: Do you want to save an email message as a PDF file? In Windows 10, use the Print command to print your message to a PDF. For more instructions or for other versions of Windows, see Save a message as a PDF file.

Save a message as a file on your computer or in the cloud

Double-click to open the message you want to save, and on the File menu, click Save As.
In the Save as dialog box, in the Folder pane, choose a folder, and then the location in that selected folder where you want to save the file.
In the File name box, type a name for the file.
In the Save as type list, accept the default type, or choose another file type in the list.

Newer versionsOffice 2007

What would you like to do?

Save a message as a PDF file

Outlook doesn't include PDF as one of the default Save as types. The Microsoft Print To PDF utility included in Windows 10 allows you to print any email message directly to a PDF. If you don't have Windows 10, you can save your email message as an HTML file, open that file in Word, and then use the Save As feature in Word to save the email as a PDF file.

Save as (or Print to) a PDF in Windows 10

Open the message you want to save, and on the File tab, click Print.
From the Printer drop-down, choose Microsoft Print to PDF.
Choose Print.
In the Save Print Output As box, choose a folder for your PDF and enter a file name. Then choose Save.

Save as a PDF in other versions of Windows

Open the message you want to save, and on the File tab, click Save As.
In the Save as dialog box, in the Folder pane, choose a folder, and then the location in that selected folder where you want to save the file.
In the File name box, type a name for the file.
In the Save as type list, choose HTML and then choose Save.
Open Word and choose File > Open.
Select the HTML file you saved in step 4.
Choose File > Save As, and then choose PDF (*.pdf) from the file type drop-down before choosing Save.

Save a message to another Outlook folder

If you want to save a message to another Outlook folder, the easiest way to do so is to move or copy the message to the destination folder. See Move or copy an item to another folder.

Save a message as a Word document

Outlook can’t save a message directly as a Word document file. You can, however, save the message as an HTML file, then open that file in Word. Saving your email message as an HTML file preserves all formatting, images, and links, as well as includes the header information, which includes the From, To, Cc, and Subject information.

Open the message you want to save, and on the File tab, click Save As.
In the Save as dialog box, in the Folder pane, choose a folder, and then the location in that selected folder where you want to save the file.
In the File name box, type a name for the file.
In the Save as type list, choose HTML and then choose Save.
Open Word and choose File > Open.
Select the HTML file you saved in step 4.
Choose File > Save As, and then choose Word Document (*.docx) from the file type drop-down before choosing Save.

Save a message as a template

Use email templates to send messages that include information that doesn't change from message to message. You can create and save a message as a template, and then use that template. Add any new information before you send the template as a message.

Tip: For more information about how to use templates, see Send an email message based upon a template.

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Which version of Outlook are you using?

On the Home tab, click New Email.
In the message body, enter the content that you want.
In the message window, click the File tab, and then click Save As.
In the Save As box, in the Save as type list, click Outlook Template.
In the File name box, enter a name for your template, and then click Save.

On the Home tab, in the Newgroup, click New E-Mail or press Ctrl+Shift+M.
In the message body, enter the content that you want.
In the message window, on the File tab, click Save As.
In the Save As dialog box, in the Save as type list, choose Outlook Template.
In the File name box, enter a name for your template, and then click Save.

By default, templates are saved in the following folders:

Windows 7 and Vista
C:UsersUsernameAppdataRoamingMicrosoftTemplates
Windows XP
C:Documents and SettingsUsernameApplication DataRoamingMicrosoftTemplates

How To Download Email Into Pdf

Change the default file format for saving messages

Outlook supports Unicode, a character encoding standard that enables most of the written languages in the world to be represented by using a single character set. If you work in a multinational organization or share messages and items with people who use Outlook on computers that run in other languages, you can take advantage of Unicode support in Outlook.

To save your messages in a Unicode encoding by default

On the File tab. choose Options > Mail.
Under Save messages, select the Use Unicode Format check box.

Save a draft of a message that you want to finish later

Any message that you create, but don’t send, is saved automatically to the Drafts folder. You can return to Outlook later and find the unsent message.

To manually save a draft of a message

Do one of the following:
- On the Quick Access Toolbar, click Save.
- On the File tab, click Save.

To return to a saved draft of a message

In Mail, in the Folder pane, click Drafts, and then double-click the message.

Change the time interval or location for saving drafts

By default, unfinished messages are saved to your Drafts folder every three minutes. You can change this time interval or location.

On the File tab, click Options > Mail.
Under Save messages, do one or more of the following:
- To change where drafts are saved, in the Save to this folder list, choose Drafts, Inbox, Sent Mail, or Outbox.
- To change how frequently draft are saved, in the Automatically save items that have not been sent after this many minutes box, type a number from 1 to 99.

What would you like to do?

Change the default file format for saving messages

To save your messages in a Unicode encoding by default

On the Tools menu. click Options.
On the Other tab, click Advanced Options.
Select the Use Unicode Message Format when saving messages check box.

Save a received message as a Word document

Outlook can’t save a message directly as a Word document file. You can, however, copy the contents of a message to a Word document.

You can only copy the message body. But you also can include the message header information, which includes the From, To, Cc, and Subject boxes.

Copy the message body

Open the message or click the message body in the Reading Pane.
Press Ctrl+A to select the entire body of the message.
Press Ctrl+C to copy the contents to the Windows clipboard.
Open a Word document.
Press Ctrl+V to paste the contents from the Windows clipboard into the document.
Click the Microsoft Office Button , and then click Save.

Save the header and body

In this procedure, you'll place the message header information into the message body so that you can copy both in later steps. You won’t actually forward the message.

Do one of the following:
- If you haven’t opened the message in its own window, on the Home tab, in the Respond group, click Forward.
- If you've already opened the message in its own window, in the Message tab, in the Respond group, click Forward.
Press Ctrl+A to select the whole body of the message.
Press Ctrl+C to copy the contents to the Windows clipboard.
Open a Word document.
Press Ctrl+V to paste the contents from the Windows clipboard into the document.
Click the Microsoft Office Button , and then click Save.
You can close the Outlook window that contains the message content that you copied.

Save a received message as a PDF or an XPS file

You can't directly save an email message as a PDF file with Outlook 2007. However, you can use the information in the Save a received message as a Microsoft Office Word document section to save your message in a Microsoft Office Word 2007 format, and then save the new document as a PDF file.

The 2007 Microsoft Office system offers a free add-in to save or export this type of file, but you must first install the add-in before you can use it. For more information about enabling support for PDF and XPS file format in Office Word 2007, see Enable support for other file formats, such as PDF and XPS.